Our Sites YourHoldfast Alwyndor Jetty Road, Glenelg Partridge House Council About Council Meetings Annual Business Plan, and Annual Reports Careers Council Committees Community Engagement Council's Role Elected Members and Wards Meetings and Minutes News Our People Policies, Registers and By-laws Rates, Fees & Charges Strategy and Plans Public notices Business Business Assist Business Connect Business Directory Holdfast Bay Economic Profile Invest Holdfast Permits and Applications Procurements and Tenders Supplier Information Sustainable Business Awards 2025 Services Cemeteries and Memorials Community Bus Dogs & Cats Dry Areas - alcohol free zones Emergency Management Environment Graffiti Management Green Living Rebates Health Services Justice of the Peace Online Services Planning and Building Event Planning Traffic and Transport Stormwater Management Plan Maps Waste and Recycling Libraries Access the Library Catalogue Computers & Printing eLibrary Library Opening Hours Library Feedback Programs and Events Purchase Request Form Community and Recreation Ageing Well Citizenship Ceremonies Community Centres Community Directory Community Gardens Emergency Support Grants, Donations and Sponsorship Recreation & Sport Street Meets Volunteering Young People Wellbeing Hub Discover Aboriginal Culture & Heritage Accommodation Art Bay Discovery Centre Getting Here History Kid's Stuff Playgrounds, Parks and Beaches Places to Visit Public Facilities Walking & Bike Trails Water Activities What's On
Our Sites YourHoldfast Alwyndor Jetty Road, Glenelg Partridge House Council About Council Meetings Annual Business Plan, and Annual Reports Careers Council Committees Community Engagement Council's Role Elected Members and Wards Meetings and Minutes News Our People Policies, Registers and By-laws Rates, Fees & Charges Strategy and Plans Public notices Business Business Assist Business Connect Business Directory Holdfast Bay Economic Profile Invest Holdfast Permits and Applications Procurements and Tenders Supplier Information Sustainable Business Awards 2025 Services Cemeteries and Memorials Community Bus Dogs & Cats Dry Areas - alcohol free zones Emergency Management Environment Graffiti Management Green Living Rebates Health Services Justice of the Peace Online Services Planning and Building Event Planning Traffic and Transport Stormwater Management Plan Maps Waste and Recycling Libraries Access the Library Catalogue Computers & Printing eLibrary Library Opening Hours Library Feedback Programs and Events Purchase Request Form Community and Recreation Ageing Well Citizenship Ceremonies Community Centres Community Directory Community Gardens Emergency Support Grants, Donations and Sponsorship Recreation & Sport Street Meets Volunteering Young People Wellbeing Hub Discover Aboriginal Culture & Heritage Accommodation Art Bay Discovery Centre Getting Here History Kid's Stuff Playgrounds, Parks and Beaches Places to Visit Public Facilities Walking & Bike Trails Water Activities What's On
About Council Meetings Annual Business Plan, and Annual Reports Careers Council Committees Community Engagement Council's Role Elected Members and Wards Meetings and Minutes News Our People Policies, Registers and By-laws Rates, Fees & Charges Strategy and Plans Public notices
Business Assist Business Connect Business Directory Holdfast Bay Economic Profile Invest Holdfast Permits and Applications Procurements and Tenders Supplier Information Sustainable Business Awards 2025
Cemeteries and Memorials Community Bus Dogs & Cats Dry Areas - alcohol free zones Emergency Management Environment Graffiti Management Green Living Rebates Health Services Justice of the Peace Online Services Planning and Building Event Planning Traffic and Transport Stormwater Management Plan Maps Waste and Recycling
Access the Library Catalogue Computers & Printing eLibrary Library Opening Hours Library Feedback Programs and Events Purchase Request Form
Ageing Well Citizenship Ceremonies Community Centres Community Directory Community Gardens Emergency Support Grants, Donations and Sponsorship Recreation & Sport Street Meets Volunteering Young People Wellbeing Hub
Aboriginal Culture & Heritage Accommodation Art Bay Discovery Centre Getting Here History Kid's Stuff Playgrounds, Parks and Beaches Places to Visit Public Facilities Walking & Bike Trails Water Activities What's On
Homepage Current: Test 13%IntroEvent DetailsCouncil Operational ServicesInfrastructureOnline presence & Public NotificationPlan & DocumentationDeclarationReview And Submit Thank you for submitting your event application. Before you begin, please ensure you have the following documents ready to upload as part of your application: copy of your Public Liability Insurance (for a minimum value of $20,000,000)site maprisk management planYour application cannot be approved without this key documentation being receivedNextEvent DetailsName of Event *Proposed Venue *Please selectBrian Nadilo ReserveColley ReserveGlenelg BeachJimmy Melrose (Foreshore) ParkMoseley SquareWigley ReserveOther (e.g. Bindarra Reserve, Angus Neil Reserve, Old Gum Tree Reserve)Proposed Venue - OtherBump In Time and Date *Bump In Start Time *Hour *01234567891011121314151617181920212223Minute *1234567891011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859Event Start Date *Event Start Time *Hour *01234567891011121314151617181920212223Minute *1234567891011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859Event End Date *Event End Time *Hour *01234567891011121314151617181920212223Minute *1234567891011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859Bump Out Date *Bump Out End Time *Hour *01234567891011121314151617181920212223Minute *1234567891011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859Event SummaryPlease provide a summary of your event, noting key event details, timings, an overview of the style of event, who’s attending, etc. Organiser DetailsOrganisation *Trading Name *ABN *Contact Person *Contact Number *Email *AddressStreet Address *Suburb *Postcode * Entry & Ticketing InformationEstimated Event Attendance *Ticketing *This is a ticketed eventThis is a free eventEntry Fee (per person)Private Event *YesNo Private events and weddings don’t require formal approval, as all reserves are public spaces with no hire fees. However, exclusive use of any space or facility is not permitted. A private event typically involves 40 or fewer attendees, minimal or no infrastructure, and includes occasions like birthday parties, wedding ceremonies, or social club gatherings. If you are unsure whether your event qualifies as a private event, please contact the Events Team for guidance. NextCouncil Operational ServicesPower Access *The City of Holdfast Bay have permanent outlets in certain locations that can be accessed by event organisers. Provision and approval are at the discretion of Council and can be revoked at any time.YesNoVehicle Access *Please note that access is restricted. Provision and approval are at the discretion of the Council and can be revoked at any time.YesNoVehicle Access - RequirementsPlease specify type / quantity and relevant times: Set Up & Pack Up Only or Event Day Parking Offsite or Event Day Parking Onsite. Approval is at the discretion of the Council and can be revoked at any time.Irrigation Mark Out *Please note that this service is compulsory if you are pegging any infrastructure. Charges may apply.YesN/AIrrigation Mark Out - Date RequiredWater Connection *The City of Holdfast Bay have potable water points in certain locations. Please provide further details if a connection is required. Charges may apply.YesNoWater Connection - Further DetailsPublic Toilets *The City of Holdfast Bay have strategically placed public toilets available for use for events. Please provide further details if you require these to be open outside of the hours of 7am - 7pm and / or expect a greater level of use due to your event.YesNoPublic Toilet - Further DetailsNextBackInfrastructure and Facilities Infrastructure and sustainability are critical elements of an event plan, ensuring that essential facilities and services are implemented by the event organiser to support operations while promoting environmentally responsible practices that reduce waste and conserve resources. Marquees | Tents *YesNoMarquess/ tents informationPlease specify if they will be pegged or weighted.Stage *YesNoFencing *Including panel fencing, picket fencing, crowd control barriers, wrap or bunting.YesNoPortable Toilets *It is the event organiser's responsibility to provide adequate toilet facilities to event patrons and the general public, and to maintain these toilets in a clean and stocked condition for the duration of the event. Please ensure these are pre-filled with water as Council cannot provide this service.YesNoTemporary Generator *Please note that all contractors employed at this event are required to comply with Safework SA guidelines. If you intend on using any electrical equipment at your event, you will be required to engage a South Australian licensed electrician.YesNoWaste Management - Details *Event organisers must incorporate externally sourced waste management into their planning. This includes the use of a three-bin system for general waste, recycling, and green organics. Please specify the type and quantity of bins to be used. If applicable, upload your Waste Management Plan (accepted formats: PDF, JPG, or DOC; maximum file size: 10MB).Please upload your Waste Management PlanPlease note: You will need to reattach the file if you press the Back button.Amusement Rides or Jumping Castles *A copy of the company's public liability insurance and current certificate of plant registration will be required prior to arriving onsite. Please note that inflatables are not permitted on any of the foreshore reserves.YesNoAnimals or Petting Zoos *A copy of the public liability insurance will be required prior to arriving onsite. SA Health guidelines are required to be followed, including hand wash and removal of animal waste from the site.YesNoPlease ensure that all infrastructure and facilities you have selected 'Yes' to is clearly marked on your event site map, as you will be required to upload this later in the application.NextBackOnline Presence & Public notificationOnline Presence & Public EnquiriesIf yes, the event will be displayed on the What's On page www.holdfast.sa.gov.au/whatsonYesNoEvent DescriptionThis will be used for promoting the event on the What's On pageContact PersonThis will be displayed on the What's On pageContact Email AddressThis will be displayed on the What's On pageWebsiteThis will be displayed on the What's On pageSocial Media LinkProvide a link to relevant Social Media platformsWebsite ImageImage size – 720 x 457. JPG format. Please do not include any wording or text - a photographic image is preferred. Please note: You will need to reattach the file if you press the Back button.NotificationResident & Businesses NotificationA Resident and Business Notification may be required at the discretion of Council following the application review.YesNoPlease note: You will need to reattach the files in this page if you press the Back button.NextBackPlan & DocumentationPublic Liability Insurance CoverPlease supply a copy of your current Public Liability Certificate of Currency to the value of $20,000,000 (lesser amounts will not be approved).YesNo, I will send via emailPlease upload your Public Liability InsuranceUpload PDF only. File size must not exceed 10 MB. Please note: You will need to reattach the file if you press the Back button.Are you a not for profit organisation?YesNoNot for profit / charity organisation discount The City of Holdfast Bay may offer a 50% reduction of the total event fees if the organisation can demonstrate they are a not-for-profit/charity with supporting documentation, E.g. Evidence from the tax office, an accountant, or other relevant documentation.Event Site MapDetails of all infrastructure and facilities must be included on the event site map and attached to this application.YesNo, I will send via emailPlease upload a Site MapUpload PDF, JPG or DOC(X). File size must not exceed 10 MB. Please note: You will need to reattach the file if you press the Back button.Risk Management PlanYesNo, I will send via emailPlease upload your Risk Management Plan or MatrixUpload PDF, JPG or DOC(X). File size must not exceed 10 MB. Please note: You will need to reattach the file if you press the Back button.Food & Beverage in EventThe City of Holdfast Bay requires a Temporary Street Traders Permit for each food and/or beverage vendor trading at the event, whether it is selling, samples or giveaways (Definition of `sell’ and ‘food’ under the Food Act 2001). Please allow a minimum of ten (10) days to process and approve Food Permit applications. There is no guarantee your permit will be approved in less than ten (10) days.YesNoTemporary Street Traders Permit Form DetailsPlease provide details of provision of any food and/or beverage within your event. It is the responsibility of the event organiser to ensure that all food vendors apply and hold a valid Street Trader Permit issued by the City of Holdfast Bay and comply with all relevant legislation. www.holdfast.sa.gov.au/street-tradersTemporary Road ClosuresAll temporary road closure requests must be submitted and executed in compliance with the Road Traffic Act 1961, SAPOL delegated powers, and the Local Government Act 1999. Event organisers must engage an approved external company to prepare a Traffic Guidance Scheme (TGS), which is to be submitted to Council, and then to the SAPOL Traffic Planning. For small/medium events, the TGS must be submitted to Council at least 50 days prior to the event For major events, at least 80 days prior to the eventYesNoTemporary road closure - futher detailsSupply of AlcoholPlease note a separate application to Consumer and Business Services is required if you are planning on serving and/or selling alcohol at your event. Limited liquor licences require suitably licensed security personnel and other restrictions may be imposed. Please allow a minimum 60 days for the entire process.YesNoFirst AidIt is recommended for all large and major scale / high risk events that you have First Aid in attendance.YesNoSecurityIt is recommended for all large and major scale / high risk events that you have security in attendance. It is also recommended if you are running a multi day event that you engage overnight security to ensure your event assets are protected.YesNoAmplification | Significant NoiseIf yes, please provide further details on what deems noise levels to be amplified or significant. Please refer to the Term's & Conditions attached for further information.YesNoAmplification | Significant Noise - Further DetailsPlease note: You will need to reattach the files in this page if you press the Back button.NextBackDeclarationI declare that the information provided in the application is, to the best of my knowledge, true and correct.I declare that the information provided in the application is, to the best of my knowledge, true and correct.I also understand that if the information is incomplete, more information may be requested, and the application may be delayed or rejected.I also understand that if the information is incomplete, more information may be requested, and the application may be delayed or rejected.I acknowledge that if the information provided is misleading, any approval granted may be void and any costs incurred by Council recovered.I acknowledge that if the information provided is misleading, any approval granted may be void and any costs incurred by Council recovered.I have read and understood the Event Terms and Conditions and agree to abide by and be bound by the said conditions.I have read and understood the Event Terms and Conditions and agree to abide by and be bound by the said conditions. I understand that once I have submitted this application, hire fees and a refundable bond may be payable. I certify that I am authorised to submit this application.Full Name and PositionNextBackSubmitBack Test