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Planning an Event
Risk Management Plan
A Risk Management Plan is a document that helps you identify any risk associated with your event, in order to elaborate strategies to reduce or eliminate them.
Event managers have a duty of care to all event staff, volunteers and event participants. They may be personally liable for injuries sustained by people involved in the event if inadequate safety measures and potential hazards are not appropriately managed.
Regardless of the event type or size, it is a requirement to submit a risk assessment with your event application. The risk assessment will help ensure that all participants experience your event in a safe manner by identifying potential hazards, assessing risks, monitoring performance, and implementing controls to manage those risks. An Emergency Evacuation Plan will also be required for all large scale events.
You can download an example of a Risk Management Plan to assist you in the elaboration of your own risk mitigation strategies.
COVID 19 Safety
COVID-19 has impacted our lives and the way we do things. The organisation of mass gatherings needs to be carefully considered in order to ensure we continue to keep our communities safe.
You will be required to create a COVID Safe Plan or a COVID Management Plan for your event. This is a unique and comprehensive plan that must be specific to your venue or activity. The plan sets out how a high-risk activity will be managed to reduce the risk of transmission of COVID-19 between patrons/attendees and staff. A template, as well as comprehensive guidelines are available for download at the bottom of this page.
We encourage you to familiarise yourself with the current Emergency Management Direction on Public Activities, as well as the latest information on the official South Australia government's website.
Please note that it is a requirement that you provide evidence your plan has been approved by Health SA. Failure to do so may result in the cancellation of your event permit.
Safeworks SA Requirements
Safework SA recommends that any event that have either or the following to submit a completed Public Event Assessment Checklist:
- Registered amusement devices.
- Dangerous goods over the licensable quantities.
- Large marques (i.e. over 6m in length).
- Stages/grand stands (that requires scaffolding).
Traffic Management Plan and Vehicle Access
Your event may require a road closure within the local road network system. A road closure could be partial (e.g. one lane closed), a full road closure or a moving road closure (such as marathons, fun runs, cycling events, parades, etc.). Traffic Management Plans must be completed by appropriately qualified and accredited traffic control plan designers. You will also be required to employ trained and accredited traffic controllers to implement the Traffic Management Plan at the event. A copy of your Traffic Management Plan must be submitted to Council for consideration and approval.
Permission is granted for vehicles to access the event site, as required, for the specific purpose of conveying goods and equipment – unloading and loading only. Once a vehicle is unloaded/loaded it must be driven off site and into allocated public parking areas. The only vehicles allowed to remain on the event site are those that are physically required to such as catering vans and food trucks. It is the responsibility of the event organiser to ensure that all persons attending the event are made aware of the above conditions regarding parking. Vehicles must stay on formal paths or hard surfaces wherever possible. During times of vulnerable ground conditions, such as after heavy rain, Council will discuss with you any extra restrictions that may need to apply. Vehicle movement during event operating hours should be limited to protect patrons and the general public.
SAPOL Guided Self Assessment
This guided self-assessment is designed for owner operators of places of mass gathering and event organisers. The purpose of the assessment tool is to assist you in identifying the attractiveness of your location to a terrorist attack.