Skip to main content

Event Risk Management and COVID-19

Event Risk Management and COVID-19

Risk Management Plan

A Risk Management Plan is a document that helps you identify any risk associated with your event, in order to elaborate strategies to reduce or eliminate them.

Event managers have a duty of care to all event staff, volunteers, and event participants. They may be personally liable for injuries sustained by people involved in the event if inadequate safety measures and potential hazards are not appropriately managed.

Regardless of the event type or size, it is a requirement to submit a risk assessment with your event application. The risk assessment will help ensure that all participants experience your event in a safe manner by identifying potential hazards, assessing risks, monitoring performance, and implementing controls to manage those risks. An Emergency Evacuation Plan will also be required for all large-scale events.

You can download an example of a Risk Management Plan to assist you in the elaboration of your own risk mitigation strategies.

COVID-19

There are currently no COVID-19 restrictions in place for events.

Please refer to the COVID-19 SA Health guidelines for any updates or changes.

Safeworks SA Requirements

Safework SA recommends that an event that has any of the following should submit a completed Public Event Assessment Checklist:

  • Registered amusement devices.
  • Dangerous goods over the licensable quantities.
  • Fireworks.
  • Large marques (i.e. over 6m in length).
  • Stages/grandstands (that requires scaffolding).

Traffic Management Plan and Vehicle Access

Road closures

Your event may require a road closure within the local road network system. A road closure could be partial (e.g. one lane closed), full road closure, or a moving road closure (such as marathons, fun runs, cycling events, parades, etc.). Traffic Management Plans must be completed by appropriately qualified and accredited traffic control plan designers. You will also be required to employ trained and accredited traffic controllers to implement the Traffic Management Plan at the event. A copy of your Traffic Management Plan must be submitted to Council for consideration and approval.

Vehicle access

Permission is granted for vehicles to access the event site, as required, for the specific purpose of conveying goods and equipment – unloading and loading only. Once a vehicle is unloaded/loaded it must be driven off-site and into allocated public parking areas. The only vehicles allowed to remain on the event site are those that are physically required such as catering vans and food trucks. It is the responsibility of the event organiser to ensure that all persons attending the event are made aware of the above conditions regarding parking. Vehicles must stay on formal paths or hard surfaces wherever possible. During times of vulnerable ground conditions, such as after heavy rain, Council will discuss with you any extra restrictions that may need to apply. Vehicle movement during event operating hours should be limited to protect patrons and the general public.

SAPOL Guided Self Assessment

This guided self-assessment is designed for owner operators of places of mass gathering and event organisers. The purpose of the assessment tool is to assist you in identifying the attractiveness of your location to a terrorist attack.