|Council Meetings, Agendas, Reports and Minutes|
One of the primary and most important functions undertaken by the Mayor and Elected Members is to attend and participate in the decision-making process at Council meetings. Decisions made at a formal Council Meeting provide the direction and authority for the ongoing operation of the Council. The decisions give direction to the CEO and are implemented by the staff of the City of Holdfast Bay.
It is also at Council meetings that the Mayor and Elected Members decide the policy direction of the Council and make decisions on other statutory matters. The Council is a corporate body and as such it can only make decisions by resolution (i.e. a motion has to be put to a properly convened meeting and passed by the required majority of members). A Council can only make decisions and pass resolutions about matters falling within its jurisdiction, otherwise it will be deemed to be acting "ultra vires" (i.e. acting beyond its powers).
Formal meeting procedures are followed and, with the exception of the Mayor who chairs the meeting, all members present at the Council meeting must vote on every motion put to the meeting. The Mayor only has a casting vote if there is an equality of votes.
Attending Meetings of Council
Council meetings are held in the Council Chamber, Glenelg Town Hall, Moseley Square, Glenelg from 7pm. Members of the public are encouraged to attend council meetings. Meetings are only closed when topics of a confidential nature are being discussed, such as an individual's financial circumstances, a particular staff member or legal matters.
While meetings are open to the public, except for previously-approved deputations, it is not possible to join in the debate or speak to Elected Members during the meeting.
An agenda listing the issues and relevant reports for discussion at the meeting is made available to the public in advance so that everyone has the opportunity to be aware of matters before council.